Selection Process

All complete applications received by the deadline of April 13, 2018 midnight will be evaluated.

Applications will be evaluated based on the below assessment criteria. If an applicant meets the minimum requirements and scores above the threshold, a Community Grants Coordinator will schedule a phone interview. Successful interviews will result in a site visit to evaluate the proposed project and to conduct an organization risk assessment.

The Community Grants Program funds organizations that offer evidence based activities in HIV prevention, care and support; capacity building; reduction of stigma and discrimination; and democracy, governance and human rights as related to the national HIV response. Organizations providing any combination of these interventions to key and/or priority populations (populations defined below), people living with HIV (PLHIV), orphans, vulnerable children and youth (OVCY) and/or adolescent girls and young women (AGYW) will be considered for funding.

The Community Grants Program funds organizations providing direct HIV prevention, care and/or support services, as well as organizations which support the promotion, protection, and respect for human rights and the reduction of stigma and discrimination related to HIV. Effective implementation of any of these activities also requires building the capacity of civil society organizations in areas such as monitoring and evaluation and case management, as such, capacity building directly related to HIV activities is also considered for funding. The Community Grants Program will fund the programmatic costs associated with these activities, which may include supplies/materials, personnel, transport, equipment, furniture, training and/or administration in the context of the above activities.

Organizations are selected for funding through a competitive process and are required to have a direct impact in their local community and have community support in the form of funding, labor and/or other services. Short-listed organizations must be able to establish clear performance goals, indicators and timely project deliverables that can be externally verified. Funded organizations are required to monitor, measure and report results achieved in accordance with PEPFAR’s reporting requirements. Once the grant is over, the organization must be able to continue on its own or with other funding from the community and/or other donors.

Grant implementation can be for one or two years with a maximum budget request of R600,000.

Organizations operating in the following districts are eligible to apply for funding:

  • Eastern Cape: Alfred Nzo, Buffalo City, Chris Hani, O R Tambo, Amatole
  • Free State: Lejweleputswa, Thabo Mofutsanyane
  • Gauteng: City of Johannesburg, City of Tshwane, Ekurhuleni, Sedibeng
  • KwaZulu-Natal: eThekwini, Ugu, uMgungundlovu, uThukela, uThungulu/King Cetshwayo, Zululand, Harry Gwala
  • Limpopo: Capricorn, Mopani
  • Mpumalanga: Ehlanzeni, Gert Sibande, Nkangala
  • North West: Bojanala Platinum, Dr. Kenneth Kaunda, Ngaka Modiri Molema
  • Western Cape: City of Cape Town (focusing on townships, informal settlements)

Organizations must meet the following eligibility requirements in order to apply for funding:

  • Be a registered non-profit organization (NPO) in South Africa
  • Serve HIV-affected, infected and/or high-risk populations
  • Be implementing within one or more of the 27 PEPFAR priority districts (as listed above)
  • Been in operation for at least two years
  • Not be receiving any other direct funding from the U.S. Government (this includes funding from CDC and USAID funding)
  • Not be a sub-recipient of funding from the U.S. Government (funding from USAID or CDC through one of the PEPFAR partners, such as FHI360, Anova or Broadreach.
  • Not have received Community Grants funding in the last grant cycle

The assessment of an applicant’s ability to successfully meet grant requirements includes:

  • Financial stability
  • Quality management systems, policies and structures
  • Organizational governance
  • History of performance (the applicant’s record in managing other awards)
  • Quality service delivery
  • Linkages and relationships with the community and stakeholders
  • The applicant’s ability to effectively implement statutory, regulatory, or other requirements as stated by law, donors and governing bodies.

Applicants who complete a successful site visit will then be recommended for final selection. Program funding will be divided among the 27 PEPFAR priority districts according to national disease burden.

Awards are expected to begin on October 1, 2018. All organisations should be notified of the outcome no later than August 31, 2018.